Suggestions for More Productive Project Status Meetings – Part 3

  1. Track and record issues.
  2. Produce short, meaningful, useful meeting notes.
  3. Record decisions, issues, and action items where people can see them.
  4. Structure the meeting around specific questions, topics, or updates. e.g. ask participants to provide updates on specific activities scheduled during that reporting period. Don’t ask for a general 5 minute update on their piece of the project.
  5. Limit discussion to information sharing – postpone “working discussions” to separate meetings.
  6. End the meeting on time (or ask to extend).
  7. Demonstrate that you value people’s time.

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