- Track and record issues.
- Produce short, meaningful, useful meeting notes.
- Record decisions, issues, and action items where people can see them.
- Structure the meeting around specific questions, topics, or updates. e.g. ask participants to provide updates on specific activities scheduled during that reporting period. Don’t ask for a general 5 minute update on their piece of the project.
- Limit discussion to information sharing – postpone “working discussions” to separate meetings.
- End the meeting on time (or ask to extend).
- Demonstrate that you value people’s time.